Office Administration Executive

Job Summary:

The Office Administration will ensure the office runs smoothly and efficiently

JOb Responsibilities:

Administrative Duties

• Manage and run UPL office in a professional manner
• Manage office vendors effectively including vendor review, contract terms negotiation, vendor selection and management
• Monthly office expenses payments
• Ensure term of trades with suppliers are adhered to and payments are made on time
• Organize travels, meetings and conferences, both for customers and company staff
• Secretarial functions including letters, minutes, powerpoints and reports as required
• Assist to organize and manage overseas and local visitors, where necessary
• Oversee and manage filings. Establish new systems as appropriate
• Continuously suggest to management better methods, ideas, layouts, systems, etc. that benefit the company
• Provide supports to sales & marketing campaigns in preparing, printing and distributing of supporting materials
• Assist the Directors and management as required
•  

Human Resources duties

• Manage and administer 3rd party contract staff employment in a compliance and efficient manner: hiring & onboarding, monthly payroll, offboarding
• Maintain and keep employee records and documents (hard copy and soft copy)
• Administer employee benefits such as provident funds, leaves, medical, insurance, phones, etc.
• Proactively assist in, where necessary, preparing and submission of HR/ Labor reports to relevant Authorities in accordance with the local laws.
• Organize company staff engagement activities as required
• Assist the managers in onboarding new employees. Ensure all tools for new employees are in place on/before day 1.
• Assist in monthly payroll processing
• Provide personnel reports as required
• Support the country leadership team to cultivate the ‘safety culture’
• Coordinate with group IT for IT related arrangements
• Assist in resolving queries that the employees may have

REQUIRED EDUCATION AND EXPERIENCE:

• 5 - 7 years’ experience in similar roles                            
• Bachelor of Business Administration/ Economics or equivalent
• Excellent communications, organizing and priority managing skills.
• Analytical and rational thinking
• Ability to be multi-tasks. Strong commitment to quality and continuous improvement practices
• Result oriented, strong attention to data accuracy and consistency
• Demonstrated discretion and ability to work with confidential information required.
• A strong team player, proactive and can-do attitude with proven ability to implement solutions to problems
• Able to work under pressure and to tight deadlines

Location:

Bangkok, Thailand