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Receiving and Dispatch Clerk

Job Id:  11327
City: 

Clayville, Gauteng, South Africa

Department:  SCM
Function:  SCM
Employee Type:  Permanent Full Time
Seniority Level:  Entry level
Description: 

Job Title                                  Receiving and Despatch Clerk

Designation                            Individual Contributor

Reporting To                          Team Leader / Supervisor  / Controller /

Skip Level Reporting              Site Leader

Function                                 Plant / Warehouse 

Location                                  Clayville 

 

Role Summary 

 

To control the receipt of Finished goods and Raw materials. To receive, control and despatch stock. Operate a high reach.

 

Role Responsibilities 

 

Receiving:

 

  • Receive delivery vehicle
  • Check delivery note, quantities, batch number and appearance
  • Instruct Forklift Operator on destination of stock
  • Handle and manage incoming goods and materials received
  • Perform and execute unloading and unpacking of goods received from
  • Toller’s/Depots/Suppliers and plants
  • Inspect and verify the condition of goods received
  • Count and verify received goods
  • Reconcile goods received against invoices/delivery notes
  • Communicate discrepancies in goods received to the Supervisor or Manager
  • Ensure that all necessary documents are endorsed if any discrepancies
  • Do random weighing of pallets on scale provided to check if tonnage is correct
  • Do quality inspections on goods
  • Fill in a goods received note and hands over to the
  • Inventory clerk, together with all supporting documents received from the said load to process the GRN
  • Allocate stock in the warehouse to the correct bins as per Haz compliance
  • Ensure warehouse are always packed according to FEFO

 

 

Despatch

 

  • Ensure all vehicles are Haz compliance checked before loading
  • Handle and manage outgoing goods and materials despatched
  • Perform and execute loading and packing of goods to Toller’s/Depots/Suppliers and Customers
  • Inspect and verify the condition of goods Despatched.
  • Count and verify despatched goods
  • Reconcile goods despatched against invoices/delivery notes/iscala transfer document
  • Communicate discrepancies in goods to the Supervisor or Manager
  • Ensure that all necessary documents are endorsed if any discrepancies
  • Do random weighing of pallets on scale provided to check if tonnage is correct
  • Do quality inspections on goods
  • Do check on all pickings picked by FLT operators, before handing it back to the office for processing
  • Ensure all discrepancies with pickings are resolved before clients arrive
  • Drive the Forklift to assist in put away or load of vehicles

 

General Duties

  • Assist with month-end stock take/weekly cycle counts
  • Assist with Shelve life and Warehouse Utilization reports weekly

 

 

Knowledge, Skills and Experience Required 

 

  • Grade 12
  • Inventory Diploma or Degree – added advantage
  • FLT Licence
  • High Reach Licence – added advantage
  • Excellent MS Office knowledge, especially Excel
  • 4 years’ experience in a manufacturing and warehouse environment

 

 

 Key Competencies:

 

  • Decision Making
  • Target driven – Meets productivity standards
  • Safety and Security
  • Attendance/Punctuality
  • Accountability
  • Initiative
  • Good communicator
  • Team Player

 

 

Internal Stakeholders  

 

  • Internal Site 

 

External Stakeholders 

 

  • N/A

 

 

  

 

 

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