Regulatory Assistant

Job Title                                         Job Title: Regulatory Assistant                                                                                                                                                                                                        Location: Nairobi, Kenya                          

GJL Nairobi, Kenya

ABOUT UPL

UPL is focused on emerging as a premier global provider of total crop solutions designed to secure the world’s long-term food supply.  Winning farmer's hearts across the globe, while leading the way with innovative products and services that make agriculture sustainable, UPL is the fastest-growing company in the industry. Our successes in the field add up to powerful financials.  UPL delivers results from protecting crops that translate into attractive investor value.  Based on the recognition that humankind is one community, UPL’s overarching commitment is to improve areas of its presence, workplace, and customer engagement.

Our purpose is ‘OpenAg’.  An agriculture network that feeds sustainable growth for all.  No limits, no borders.

We are one team, for maximum impact.  One team with shared goals.  We have a laser-like focus on what our customers’ needs and require, on anticipating their future needs, and on how we can create innovative solutions and experiences to assist them.  We think outside the box and go beyond our comfort zone.  We believe in agility, we mix the power of speed, with structure from process, and wherever possible, we always believe in having fun.

Role Summary

Provide routine technical and administrative support to the Regulatory Science & Government Affairs team in preparing submissions, data management and control over ordering of trial samples.  Support Product Development team in developing GAPs, trial protocols and efficacy trial monitoring.

Role Responsibilities

• Preparing dossiers/documents for product registration by the relevant authorities in the region.
• Updating the registration database (REGONE) and archiving documentation in company database.
• Updating and reviewing registration documentation based on authorities’ feedback.
• Monitoring legislative changes at the national and international levels but especially with the relevant region.
• Ensuring compliance and implementation of the legislative requirements.
• Label development as per the country needs.
• Checking product documentation including labels, SDS, advertising materials, and texts.
• Ensuring the preparation and evaluation of analyses.
• Communicating with Regulatory authorities, State institutions but also other departments within the company.
• Samples – requests, tracking & import permits, export permits/certificate applications.
• Assist with Labels, SDS to be always the latest available on a shared file with marketing, supply chain, commercial, on the website and to send/reply when requested.
• Provide regular regulatory update reports of projects under development.
• Any other regulatory task assigned by management.

Strategic:                                                             Strategic 5 %; Tactical 95 %

Number of Direct Reports:                            None

Number of Indirect Reports:                        None

Internal Stakeholders

• Regulatory teams: Coordinate and foster teamwork by knowledge sharing and offering technical support.
• Development teams: Assist with development of GAPs, trial protocols and efficacy trial monitoring.
• Marketing: Assist with import permits and samples for demo trials.  Share labels and SDS’s when required.
• Supply chain: Issuing of labels, SDS and support on compliance.
• Global Sampling Team: Liaise with respective teams to avail samples to respective countries.

Knowledge, Skills and Experience Required

• Bachelor’s degree in chemistry or agriculture or other related science.
• Good knowledge of EAC region agrochemical registration procedures and requirements.
• Advanced PC skills with experience using Microsoft Office, Excel and PowerPoint.
• Working in a solution driven environment requires a self-motivated and persistent individual with a high level of creativity to work towards fact-based problem solving.
• Two to three years of experience in individual or team orientated projects in a science-based environment.

Behavioural Requirements

• Detail orientated and analytical is key to meet the high level of accuracy required for regulatory compliance; well organized, motivated to work independently, as well as collaboratively with cross functional teams.
• Demonstrated interpersonal and communication skills, both written and verbal, including an ability to interact with and establish good working relationships with diverse individuals.
• Good sense of time-management and prioritization skills to support diverse projects running parallel.

UPL Competencies 

• Adaptability & Resilience

Recognizes and is open to changing circumstances and alters behaviour and scales up as necessary; increases personal awareness and appreciation of individual and cultural differences to create an open, inclusive, and accepting workplace.

•              Entrepreneurial Mindset

Must be self-motivated with excellent communication skills.  Should have a creative mindset and ability to think holistically, take calculated risks and maximizes opportunities.  Empower team through knowledge and delegation.

•              Results Orientation

Quality of results performed according to Guidelines is of key.  Must take fast action, pursues goals with persistence and achieve results; communicate goals and vision to the team, to drive enthusiasm and ambition.

•              Execution Excellence

Enhances the turnaround time of project execution and build efficiency in processes, systems, and people, with strident focus on quality.

•              Strategic Orientation

Demonstrate knowledge of the social, economic, and environmental factors and how they impact the business.  Identifies key issues that could impact the business and develop strategy through an analytical lens/design thinking.

•              Building Teams and Talent

Empowers colleagues/teams through knowledge sharing and delegation, quickly establishing reports; provides recognition for achievements and accomplishments.

•              Customer Centricity

Understands customer needs and pain points, fulfil the needs and expectations by focusing on creating value for customers.