PTP Executive

The role requires strong domain expertise in Accounts Payable operations, including intercompany processing, GR/IR management, and vendor reconciliations. The P2P Executive also supports audits, month-end close activities, and continuous improvement initiatives. 

Role Responsibilities 

Invoice & Expense Processing 

• Verify that invoices comply with standard policies, tax rules, and procedures before posting. 

• Process supplier invoices (2-way/3-way match), T&E claims, prepayments, and follow up on prepaid invoices. 

• Manage intercompany invoice processing, ensuring alignment between entities. 

• Conduct GR/IR (Goods Receipt vs. Invoice Receipt) checks and reconciliations. 

• Ensure timely posting and monitoring of accruals, provisions, and other AP adjustments. 

Payments & Vendor Management 

• Prepare and execute timely payment runs, validate payment batches, and coordinate with Treasury. 

• Maintain accurate vendor master data and records. 

• Perform vendor reconciliations, including AR (Accounts Receivable) vs. AP matching, ensuring resolution of discrepancies. 

• Monitor vendor accounts to prevent late payments and ensure compliance with agreed terms. 

• Build and maintain strong supplier relationships to support business continuity. 

Closing, Controls & Reporting 

• Assist in AP subledger closure and other month-end, quarter-end, and year-end activities. 

• Support reconciliation and reporting activities across AP, T&E, and intercompany accounts. 

• Conduct monthly controls, accruals, and reporting to ensure accuracy and audit readiness. 

• Provide supporting schedules and documentation for internal and external audits. 

• Apply deep domain knowledge of AP operations to maintain compliance with SOX, internal controls, and transactional finance policies. 

Query Resolution & Stakeholder Support 

• Respond to and resolve inquiries from internal and external stakeholders regarding invoices, payments, and T&E audits. 

• Answer or escalate concerns and queries in a timely manner, ensuring SLA compliance. 

• Act as first point of contact for vendor and internal queries, driving resolution and stakeholder satisfaction. 

• Collaborate with Procurement, Finance, and cross-functional teams to resolve discrepancies and process bottlenecks. 

Continuous Improvement & Flexibility 

• Identify inefficiencies and recommend automation, standardization, and process enhancements. 

• Document processes through SOPs/DTPs and contribute to knowledge sharing and training. 

• Support ERP enhancements, process transitions, and P2P transformation initiatives. 

• Demonstrate flexibility in work timings to support global operations and time-sensitive deliverables. 

Strategic: Strategic 5%; Tactical 95% 

Number of Direct Reports: 0 

Number of Indirect Reports:        0 

Internal Stakeholders 

• Country Finance Teams 

• Procurement 

• Logistics 

• Internal Audit 

External Interactions 

• Vendors 

• Suppliers 

• External Auditors 

• Tax Authorities 

Knowledge, Skills and Experience Required 

Technical Requirements: 

• 2-3 years of experience. 

• Diploma/ACCA Level 1 

• Expertise in P2P processes, including vendor management, invoice processing, and payment execution. 

• Proficiency in SAP is essential  

• Experience with Microsoft Office Suite, particularly Excel. 

• Strong attention to detail and organizational skills. 

• Strong leadership and people management skills. 

• Excellent communication skills, both written and verbal. 

• Prior experience with working with countries in Africa/Europe would be advantageous 

• Fluent spoken and written French 

Behavioural Requirements 

• Ability to handle customer escalations with a solution-driven approach. 

• Self-motivated 

• Ability to work effectively both independently and as part of a team. 

• Strong analytical and problem-solving skills. 

• High level of integrity and professionalism when dealing with sensitive information. 

• Ability to meet deadlines and manage multiple priorities in a fast-paced environment 

UPL Competencies  

• Adaptability & Resilience 

Recognizes and is open to changing circumstances and alters behavior and scales up as necessary; increases personal awareness and appreciation of individual and cultural differences to create an open, inclusive, and accepting workplace 

• Entrepreneurial Mindset  

Has a creative mindset and ability to think holistically, takes calculated risks and maximizes opportunities 

• Results Orientations 

Acts, pursues goals with persistence and achieves results; communicates goals and vision to the team to drive enthusiasm and ambition 

• Execution Excellence 

Enhances the speed of execution and builds efficiency in processes, systems, and people; has sharp focus on quality-orientation 

• Strategic Orientation 

Demonstrates knowledge of the social, economic, and environmental factors and how they impact the business. Identifies key issues that could impact the business and develops strategy through an analytical lens / design thinking 

• Building Teams and Talent 

Empowers colleagues through knowledge sharing and delegation, quickly establishing rapport; provides recognition for achievements and accomplishments 

• Customer Centricity 

Understands the customer needs and pain points, fulfills the needs and expectations by focusing on creating value for customers.