Executive - IT Procurement

Job Title: Analyst / Executive – IT Procurement

Experience: 3–5 Years
Qualification: Bachelor of Engineering (Preferably with Material / Supply Chain qualification)
Function: IT Procurement – India
Location: Pune

Role Purpose

To manage end-to-end procurement of IT hardware, software, and services, ensuring cost efficiency, compliance, and timely delivery while aligning with business and technology requirements.

Key Responsibilities

• Procure IT hardware (laptops, desktops, servers, networking), software licenses, SaaS solutions, and IT services at optimal cost, quality, and timelines.
• Perform cost analysis, benchmarking, and market assessment to ensure competitive sourcing.
• Drive vendor development and management for IT categories including OEMs, system integrators, cloud/service providers, and resellers.
• Identify alternate suppliers to mitigate risk and ensure business continuity.
• Maintain strong understanding of IT supply market trends, licensing models, and emerging technologies.
• Execute end-to-end PR to PO cycle in coordination with internal stakeholders.
• Conduct techno-commercial evaluation of proposals and finalize negotiations (pricing, delivery, payment terms, licensing terms).
• Partner closely with IT, Digital, PMO, Finance, InfoSec, and Legal teams to ensure alignment on requirements and compliance.
• Support contracting activities including MSA, SOW, SLA, and ensure adherence to procurement policies.
• Track and expedite deliveries for IT assets/services to meet project timelines.
• Manage vendor performance evaluation, SLA adherence, and continuous improvement initiatives.
• Ensure compliance with IT procurement governance, licensing compliance, and audit requirements.
• Maintain documentation for internal and external audits, including contracts, POs, and vendor records.
• Build and maintain a database of IT products, vendors, pricing benchmarks, and technologies.

Technical Skills & Requirements

• Strong experience in IT Procurement (Hardware, Software, IT Services, Cloud)
• Knowledge of software licensing models (Microsoft, Oracle, SaaS, etc.) preferred
• Hands-on experience in SAP (mandatory); exposure to Ivalua / Ariba preferred
• Experience in handling CAPEX (IT infra) and IT MRO procurement
• Strong negotiation and stakeholder management skills
• Ability to work in a fast-paced, multi-stakeholder environment

Additional Requirements

• Strong communication and coordination skills